Hello readers! The inception of WhatsApp Web has been a game-changer in desktop-based communication, although the majority of its users utilize only a small fraction of the application’s functionalities.
People engage in several hours of chatting every day via WhatsApp with their friends, relatives, clients, and colleagues. However, they do not explore the lesser-known features that would enhance messaging speed and productivity.
If you frequently use Whats App Web, it is worthwhile for you to know some hidden tricks. These tips would prove helpful in saving your time and improving work efficiency. In this blog today, you will explore 5 suck tricks for your convenience.
Why Do People Use WhatsApp Web?
There are many benefits to using WhatsApp via a computer compared to only using the smartphone app. A bigger screen makes viewing better, while a keyboard helps in faster and easier messaging.
It enables students to work together on assignments, helps professionals in communicating with clients and teams, and is useful for businesspeople in sharing files and photos without having to switch between their devices all the time.
Another benefit that WhatsApp desktop has is that it makes multitasking easier. People do not have to keep checking their phones; instead, they can focus on their work. It is essential to know how to use WhatsApp Web. You must also explore about WhatsApp Login.
Mobile and Desktop WhatsApp Comparison
| Feature | Mobile WhatsApp App | Desktop Version |
| File Sharing | Easy | Very Easy |
| Typing Speed | Moderate | Faster |
| Screen Size | Small | large |
| Multitasking | Limited | Better |
| Productivity | Moderate | High |
10 Hidden Tricks to Consider
Hidden Trick #1. Utilize Keyboard Shortcuts for Increased Productivity
Keyboard shortcuts provide an amazing method of improving your productivity level.
Through the use of these shortcuts, you will be able to move around in the application efficiently. Consider the following keyboard shortcuts:
- Ctrl + N: Begin a new chat
- Ctrl + Shift + [: Move to the previous chat
- Ctrl + Shift + ]: Move on to the next chat
- Ctrl + E: Archive the chat
- Ctrl + Backspace: Delete the chat
- Ctrl + Shift + M: Mute the chat
Deletion and Archiving of Chats
It becomes necessary to delete and archive the chats that you have on Whatsapp if you want to maintain your chat list clean. Here’s how you can achieve this:
Archive Chat List Items: Steps to Consider
All you have to do is simply hover above the chat that you want to archive, and then click on the three dots appearing at the right-hand side of your chat window. Other than knowing about WhatsApp Web download, you should also explore chat archiving.
From the menu that pops up, click on “Archive”.
How to Delete Chats?
Hover over the chat you wish to delete.
Click on the three dots that appear on the right-hand side of the chat window.
Hidden Trick #2. Customize Your Notifications
Customization of Sound and Alerts in Notifications on WhatsApp Web
To customize your notifications, you need to access the Notification section through Notifications from the menu.
You will find the option, ‘Notification tone,’ under the segment of ‘Message Notifications’. It enables you to set a custom sound.
There is also an option for “Group notifications,” where you will find the “Group notification tone.” This feature allows you to set a special sound just for group notifications.
It is important to understand that the available customization options will differ based on the version you have, as it is being updated frequently.
Hidden Trick #3. Use WhatsApp on Several Devices
One of the great advantages that comes with using Whats App Web is that it can be used on several devices.
This implies that you will use your WhatsApp account on your tablet, PC, or even another device.
How to Use Web WhatsApp on Multiple Devices?
- Launch it on your first device.
- Tap on “Linked Devices” under the drop-down menu.
- Tap on “Link a device.”
- On your second device, launch WhatsApp and scan the QR code on your first device.
Hidden Trick #4. Manage and Organize Group Chat
Another fantastic method for communicating with several people simultaneously is through Group chats. The instructions regarding how to create group chats and manage them have been provided below:
How to Create and Manage Group Chat?
- Select the “New chat” option at the top of the chat list window.
- From the drop-down menu, select “New group.”
- Select the contacts whom you wish to add to the group.
- Add a name and profile photo to your group.
- Finally, click on the “Create” button to create the group.
Hidden Trick #5. Send and Receive Media Files Effortlessly
The process of sending and receiving media files is as straightforward as when using the mobile application.
How to Transmit and Receive Images, Video Clips, and Documents?
To transmit media files, you will first have to click on the “Attach” option at the bottom of the chat window.
Afterward, you will then have the option of selecting the media file you intend to transmit, whether that would be an image, a video clip, a document, or many others.
Once you have selected the type of media file, search for the file on your computer and click the ‘Open’ button.
Finally, you can click on the ‘Send’ button to send the media file.
If you want to view media files received, you will just have to click on the file itself.
Hidden Trick #6. Automate Replies with Text Expansion Tools
Use text expansion programs that integrate with the web version of WhatsApp to eliminate hours of manual typing. Browser extensions such as Text Blaze and Auto Text Expander allow you to use shortcuts that automatically fill out responses and phrases that you use often.
Some examples include the usage of the ‘/thanks’ shortcut, which automatically expands into ‘Thank you for your message; I’ll get back to you soon.’
You can even set up the shortcut ‘/address’ to paste in your full address. These are beneficial for those who reply with similar responses multiple times and even for those trying to cut down time spent typing routine messages.
Hidden Trick #7. Search Texts Like a Pro
Basic search is something most people know, but the web version of WhatsApp allows for some very powerful searching options that make looking through old chats much easier. Putting quotes around certain terms will help locate an exact phrase. Use “date:” followed by a particular date or “from:” followed by the name of a contact.
One could also filter by media by adding “photo:”, “video:”, “document:”, or “link:” into the search bar. Such filters can be combined and can make for very specific searches. For instance, entering “from: John date:2024 photo:” would bring up photos sent by John in 2024.
Some of the advanced functions can also be bookmarked directly within the browser to make future searches faster.
Hidden Trick #8. Export Chat for Backups and Documentation Purposes
Is there a need to export your chats for business, legal, or personal purposes?
Exporting chats on Web WhatsApp is made easy. All you need is to access the three-dot options at the top right corner of a chat window, click “More” followed by “Export chat,” and you have an option to export with or without media files.
The exported files come as ZIP archives of your conversation in text format, which can be useful when preparing for business documentation or keeping sentimental conversations saved in your phone.
It is advisable to do regular backups of business-related chats, since WhatsApp documentation is required for most businesses nowadays.
Hidden Trick #9. Use the Read Receipt Feature Selectively
Don’t want your contacts to be notified about the messages that you have opened in Web WhatsApp? There is a trick to do that – open the message preview in the notification pane on your mobile device first and then check it in WhatsApp Web.
Another way to deal with read receipts on the web would be to turn off desktop notifications. By doing so, you’ll still be able to view message previews while keeping them marked as unread.
Hidden Feature #10. Message Scheduling with Browser Extensions
Although WhatsApp itself lacks native scheduling capabilities, extensions available for web browsers make it easy. “WA Scheduler” and “Boomerang for WhatsApp” are among many extensions that integrate smoothly into the Web WhatsApp so that users can prepare their messages and schedule their delivery at a later date.
Such functionality comes in extremely handy when businesspeople have to send messages to their partners in different time zones or when individuals prefer to keep track of important dates such as birthdays and anniversaries.
It’s enough to simply type a message and schedule its delivery date and time using an extension.
Choose only trustworthy extensions to avoid compromising your privacy.
Please note, however, that this trick applies to private conversations only, as all messages in the groups are marked as “read” once any user opens the conversation.
Users have reported saving 2-3 hours each week after implementing the process of text expansion for web communications.
Conclusion
Most users hardly utilize all the potential of What WhatsApp Web. Using keyboard shortcuts, pinning chats, using advanced search functions, supporting multiple devices, and formatting messages might greatly boost the efficiency and effectiveness of your interactions with people.
Learning how to use these secrets of Web WhatsApp takes minimal time, while the benefits will last throughout your usage. No matter what you use WhatsApp for – chatting, studying, or business communication – these tips can make it easier and faster.
Next time you decide to use WhatsApp on PC, give some of these tips a try, and you’ll see what difference it makes. You should also know about WhatsApp Web Login.
FAQs (Frequently Asked Questions)
Q1. Is Whats App Web free?
Yes, its usage does not cost anything.
Q2. Can I use Web WhatsApp without having my phone online?
Yes, you can.
Q3. How many chats can you pin at a time on the web version of Whatsapp?
As many as you want.
Q4. Are keyboard shortcuts usable in all browsers?
Main WhatsApp keyboard shortcuts work in most browsers.
Q5. Is the web version of Whatsapp secure?
Yes, there’s end-to-end encryption and other security features.
