Effective internal communication reduces information noise, improves the quality of cooperation, and increases the team’s efficiency. However, its effective conduct requires implementing appropriate solutions, such as the intranet. It is a tool that will improve the distribution of information, facilitate the workflow of documents, and increase work efficiency in a company.
Intranet system as an effective internal communication tool
An intranet is a solution that works both in companies from the private sector and in public administration units. It is a professional system that facilitates internal communication and numerous processes performed within the company. Those are those that allow for significant time savings and reduction of the costs associated with running a business. The intranet portal helps create a positive company image and build a coherent organizational culture. Its importance may be particularly important in distributed organizations, in which data centralization (facilitating, among others, joint projects) and the creation of an information hierarchy are initial.
Intranet in a company – what is the point?
Depending on the selected modules and the processes performed with the help of the Intranet, the platform can contribute to the optimization of work in the entire company, performing information, communication, organizational, and business function. The intranet system provides, among others, the possibility to implement gamification mechanisms that increase motivation and team involvement. However, there are many more intranet implementation goals, and their hierarchy depends on the needs and expectations of a particular organization.
Here are some examples of the benefits of using the intranet portal in a company:
- Improving work organization – with the help of the intranet, you can provide easy access to documents, manage tasks, assign them to specific employees, manage a calendar, and arrange meetings.
- Building the employee community and strengthening relations – within the modules available in the system (chat, blog), employees can quickly communicate with each other. In addition, the platform offers several features related to the presentation of new employees (virtual onboarding).
- HR and accounting support – the intranet portal offers functionalities that facilitate the work of the accounting and HR departments, among others, thanks to the “holidays and absences” module. The Intranet also provides accounting support, providing employees with a clear overview of, among others, data related to settlements and offering functions, such as, for example, electronic records of cost invoices.
Intranet for companies – what you should know before implementing?
Intranet can be a digital workplace, so it is important to adapt it to the client’s needs. For this purpose, it is initial to use a professional software provider. Ideo Software House deals with the comprehensive implementation of intranet systems in enterprises of different business profiles. The company designs systems based on an in-depth analysis of customer needs (including the perspective of the organization, management, and employees) and analysis of business processes. As a result, it adapts the functions of the Intranet to the real needs of the company. Before implementing the intranet portal, it is always necessary to define the project objectives and methods of their measurement, thanks to which it is possible to assess the system’s effectiveness. The Intranet from Ideo is characterized, among others, by the possibility of using specially created modules dedicated to the needs of a specific organization.
Responsive Web Design, an intranet available to everyone
Ideo Software House is a designer of solutions and technologies that facilitate the work of many companies. It results from a qualified team of experienced IT specialists designing a responsive intranet portal to be correctly displayed on all devices. This makes it easier for users who can use it comfortably with the help of mobile devices. The intranet is an effective way to improve the company’s organizational culture. According to research, using the intranet increases the quality of communication between employees, and thus the efficiency of their work is better. Implementing the intranet is, therefore, an opportunity not only to improve relations in a company but also to achieve numerous business goals, for which practical cooperation is necessary.
You should know more about Intranet development. This is how you would be able to make the best use of intranet. So many businesses reap the benefits of this system in the way the way.
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