In this article, we’ll guide you through how to recall mail in Outlook, ensuring you maintain professionalism and privacy in your online correspondence.
Sending emails is an essential component of our professional communication in today’s fast-paced digital environment. We’ve all had that sinking sensation after sending an embarrassing error or private information in an email to the incorrect person. Thankfully, Microsoft Outlook provides a feature that can help you undo such mistakes – the email recall feature.
Understanding the Recall Feature
Before beginning the procedure, understanding the restrictions of recall email in Outlook is crucial. This capability operates primarily in an Exchange server context. The recall might not be successful if the recipient uses a different email client or has already viewed the message.
Furthermore, recall Outlook email doesn’t ensure a total deletion of the email. Some remnants may still be present in the recipient’s inbox. Despite these drawbacks, it helps fix little mistakes or sensitive data spills.
Steps to Follow for How to Recall Mail in Outlook
Recalling emails requires the desktop Outlook client, which is okay because it’s one of the greatest email applications you can get.
Start by opening the client in the most recent version and choosing Home. Here’s the guide for how to recall mail in Outlook –
From the left menu, select Sent Items to view your sent emails.
Double-click the Outlook message you wish to remember once you’ve located it. An email window will open in this new window.
The Email window should be set to the Message tab. Recall that this message may be chosen by selecting the Three dots on the toolbar’s right side and hovering over Actions
Instead of selecting Move from the toolbar, choose Actions and Recall this message. If you don’t see the three dots, do so.
Your screen displays a pop-up window. You can either delete the unread copies of this message or replace them with a new one. It is also possible to have Outlook notify you if the operation is successful or unsuccessful. Select your choice(s) and press the OK button to proceed. Well done if you erased the message! Continue if you wish to replace it.
Outlook displays a second panel to edit the message if you decide to generate a replacement. Outlook recalls your last email when you start a new one and shows a notice if you choose that option. Once you’re done editing the message, just click the Send button.
Now you know what are the steps to follow for how to recall mail in Outlook. Gaining proficiency with Outlook’s email recall feature will help you avoid costly and perhaps humiliating errors. Even though it’s not a perfect solution, it’s a valuable tool that may support keeping your email correspondence private and professional. With time and practice, you’ll get better at utilising this feature to your advantage in a regular email discussion.